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How often should you clean the server room? As a place that stores tons of important data, it is usually the least accessible place in the company. But this doesn’t mean it has to be dirty.

This is an often-neglected topic yet one of the recurring questions we get. So, we decided to address it for those concerned. While the server room is most likely the least accessible – for good reasons – it is important to understand it is still part of the office and it deserves to be kept as clean as any other room in the building.

That said, it is important to emphasise the need to hire specialists for this task. Whether you are good at cleaning your desk or your home, you will quickly find that cleaning a server room is very different. This has got to be one of the most important rooms in any business, therefore, it should be treated as such. We recommend hiring only professionals who possess the required know-how and equipment whenever you decide to clean the server room.

In addition to the occasional pro cleaning, check out the 5 Ways To Maintain A Clean Server Room. This will ensure the room is safe for your data and the employees working there.

Make it only accessible to trained personnel

First things first, the data server area should be accessible to authorised workers only. Additionally, the workers cleaning beneath the raised floor must be adequately trained and reminded that they should be cautious when cleaning near power transmission and distribution cables. This is because touching or pushing on these cables can cause a meltdown, necessitating the use of power cleaning equipment on raised floor tiles.
In the meantime, make sure that cleaning equipment is properly plugged into the allocated maintenance service wall sockets.

Keep the dirt out

To maintain a clean server room, you may want to install sticky carpets throughout the entrance and exit points to the raised floor to remove debris from the footwear of people going in and out. In the same way, every piece of cleaning equipment and accessories inside the data server room ought to be checked to be non-conductive.

Get a temporary spot

Designate a temporary location near the data server room for unloading and rearranging new or additional hardware rather than inside the data server room to avoid pollutants settling inside the underfloor plenum. A recently created or heavily used data server room, on the other hand, might as well be cleaned more frequently.

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Maintain good ventilation

Most server rooms are built with good ventilation systems, however, it's still a good idea to refresh your data server room regularly. In addition to that, be sure to vacuum the floor before mopping it with a not-too-wet mop. When cleaning vented hardware surfaces, avoid using a dry mop since it can drive dirt further into small openings and impede airflow, thus denying important electrical equipment essential airflow.

Get a construction room, if you need one

We advise against constructing power whips on anything that looks like a data server's raised floor. To keep a clean server room, you should consider setting aside a distinct area for construction or purchasing readymade power whips. Furthermore, it is important to avoid removing several floor tiles at once while cleaning beneath a raised floor because this can reduce the internal pressure beneath the raised floor. Needless to say that this is dangerous as it could cause the hardware to overheat in other parts of the data server’s raised flooring.

No food allowed

Neither quick snacks nor drinks should be permitted inside the data server room. This will go a long way to reduce the amount of dirt in the room. If you must clean, be sure to use only endorsed cleaning products. Consult a professional.

As an important part of the company, maintaining a clean server room should be handled with care. Although less accessible, dirt does accumulate in server rooms and poses harm to the data and employees working there. It is important to consult a specialist to help protect your server room.

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